Managing regulations for industrial facilities can be a daunting task. Industrial facilities must operate profitably, yet comply with a complex array of federal, state and local regulations.
To ensure regulatory compliance, companies must establish an effective method of tracking and documenting actions items required for compliance.
Companies are always searching to reduce the costs and efforts required to manage compliance, so they can focus budgets within their core business. However, lack of compliance can result in additional financial burdens resulting from fines, negative public perception, and possibly government mandated shutdown of operations.
Technology can be a useful, and relatively inexpensive tool for companies to monitor continually evolving regulatory requirements. The use of Excel spreadsheets is a common way to manage these requirements and may be effective for small operations. However, as companies grow and numbers of facilities increase, spreadsheets can become overwhelming, ineffective, and time consuming. Larger operations should consider utilizing database technology to ensure that compliance can be effectively managed on an enterprise-wide level.
Key concepts for managing regulatory compliance from a corporate perspective include, but are not limited to:
- Use of Database Technology - This allows association of each regulatory requirement to applicable facilities. Updating evolving regulatory information can be effectively managed across multiple facilities with the use of a database.
- Available Expertise - Identify corporate resources or outsource compliance expertise, and leverage that knowledge enterprise-wide.
- Identify Facility-Specific Regulations - Highlight mandatory submission requirements and tasks for each facility associated with each regulatory requirements.
- Tasking - Assign compliance tasks, frequencies, due dates, persons responsible, and document completion actions.
- Identify Best Practices - Apply best practices related to compliance with specific regulatory requirements, when practical to do so.
- Organize Compliance Information - Utilize a database to limit duplication of tasks generated when multiple agencies have regulations that are related to the same subject matter.
- Search Functionality - Create the ability to search database for key words and phrases associated with regulations.
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