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Supplemental Response Planning for Specific Threats

Posted on Thu, Feb 20, 2014

Every crisis situation and required response is unique. Comprehensive, compliant, and functional response plans should be created to address a broad scope of planned responses for a variety of probable emergency and crisis situations. However, if a facility has a high-risk potential for a specific scenario, supplemental response plans can be added to the overall emergency management program.

Incident-specific supplemental response plans should include many of the same details of an all-inclusive response plan including, but not limited to:

  • Details of hazard-specific location(s)
  • Evacuation routes
  • Plot Plans
  • Specific provisions and protocols for warning employees, the public, and disseminating emergency information
  • Personal protective and response equipment, and detection devices
  • Policies and processes for each specific hazard
  • Roles and responsibilities

Supplemental plans should be aligned with company protocols, site-specific personnel details, and specialized training and exercise programs. Below are examples of potential supplemental response plans that can be added to a preparedness program.  

Fire Pre Plans: Fires cause billions of dollars in property damage and unnecessary deaths and injuries every year. Fire pre plans address site-specific information necessary to effectively fight a fire and limit exposures. Despite the response situation or circumstances, a fire pre plan form should include, but is not limited to the following:

  • Building/site layout information
  • Fire suppression information
  • Hazards locations
  • Utility information
  • Exposure information
  • Water supply
  • Evacuation needs
  • Occupancy information
  • Special procedures for handling, storage and control of items that have been identified as major fire hazards
  • Mutual aid resources
  • Strategies

If applicable, specific chemical and hazardous details in regards to particular buildings, tanks, and/or process units, and the necessary foam requirements should be included in fire pre plans.

Hurricane Plans: If a site is located in a hurricane-prone area, conducting a business impact analysis prior to hurricane season can identify key process that may be interrupted during and after a hurricane. Once these processes are identified, hurricane planning can incorporate steps to limit the impact resulting from loss  of facilities, infrastructure, personnel, or supply chain. Below are some areas to consider when developing hurricane response plans:

  • Preparedness and response timeline
  • Structural integrity of the facility/location
  • Alternate location options
  • Records and software accessibility
  • Employee contact information
  • Communication methods
  • Dedicated hurricane response responsibilities
  • Equipment needs

A hurricane plan should include evacuation route maps or shelter in place areas. Evacuation routes and scope of evacuation may change depending on the location of the facility, potential storm intensity, forecasted path, or inherent risks.

Pandemic Plans: In the event that a health crisis emerges that affects the potential for continuity of operations, companies should establish a Pandemic Response Plan. A pandemic plan identifies how necessary resources and personnel can be optimized to support the organization, yet minimize the threat of mass contamination.

Pandemic response plans can define pandemic impact levels. Example levels are as follows:

  • Level 1 - Normal Operations, which include contact verification with key stakeholder (both internal and external) and conducting pandemic plan briefings
  • Level 2 - Business as usual with staff directed to work from remote locations, if feasible
  • Level 3 - Business as usual with limited on-site staff.  (Only essential employees who cannot work remotely would report on-site)
  • Level 4 - Emergency Service Level with normal levels of operation with minimum staffing.
  • Level 5 - All non-critical operations are suspended and critical business processes are examined for those that can be suspended
  • Level 6 - Return to normal operations after situational assessment

Additional Natural Disasters: Natural hazards tend to occur repeatedly in the same geographical locations because of weather patterns or physical characteristics of an area. Depending on your specific location-based risks, the following hazards specific information may be developed as a supplemental plan:

  • Floods
  • Tornadoes
  • Thunderstorms and Lightning
  • Winter Storms and Extreme Cold
  • Extreme Heat
  • Earthquakes
  • Volcanoes
  • Landslide and Debris Flow (Mudslide)
  • Tsunamis
  • Wildfires

Business Continuity Plans (BCP):  Any divergent situation may impact a company's optimal operational level. The primary purpose of a BCP is to minimize financial and operational impacts of a business interruption and to ensure ongoing viability. A BCP provides a mechanism for the continuity of, and safeguarding of key business interests, relationships, and assets. While a BCP cannot prevent occurrences from disrupting business operations, it can provide insight to mitigation opportunities, a focused plan to respond to incidents, maximize efficiency based on the given parameters, and a pathway of how to restore operations to normal productivity. The following are key concepts that should be considered when developing a BCP:

  • Identify business processes that are critical to your continued operation
  • Determine what personnel, software, and vendors are required to continue these processes
  • Identify alternate locations where these processes can be maintained in the event of a loss to critical facilities
  • Identify how communications will be maintained
  • Provide awareness and training for these identified personnel to support the continuity of operations
 
For a free download on Fire Pre Plans, click the image below:
TRP Corp Fire Pre-Plans Pre Fire Plan

Tags: Pandemic Planning, Corporate Hurricane Preparedness, Fire Pre Plans, Fire Preparedness, Emergency Management Program, Business Continuity Plan, Tornado Preparedness