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Corporate Preparedness Training and Response Exercise Management Tips

Posted on Thu, Dec 01, 2016

A company with multiple locations is often challenged with confirming and managing compliant preparedness practices and effective response planning programs under continuously evolving conditions. Each facility under the corporate umbrella typically has distinguishing operational structures, inherent hazards, and varying regulatory compliance guidelines. In short, maintaining preparedness and efficient response plans across an enterprise is a complex venture.

The preparedness components of each facility within a corporate enterprise must address site-specific operations, appropriate response processes, standardized company-wide best practices, and maintain location-specific regulatory compliance. Whether a facility is domestically located or abroad, ensuring compliance, employee safety, and an effective response requires a comprehensive preparedness training and exercise program. By utilizing available technology to manage these enterprise-wide programs, companies can verify compliance and ensure response readiness through a cohesive, yet site-specific standardization of best practices.

With proper maintenance and utilization of a training and exercise portal, individuals can be positioned to achieve and maintain peak optimal response capabilities. Preparedness training combined with tested response plan exercises can result in:

  • Response plan familiarization
  • Understanding individual roles and responsibilities
  • Improved response plans

Most companies, especially medium to large ones should implement a preparedness and response training and exercise management system with the ability to identify and sort specialized data.  This enables company managers to focus their efforts on operations and profitability. A centralized interactive, database-drive interface of scheduled, lapsed, and completed training requirements enables approved corporate personnel, facility managers, emergency managers, and health, safety, and environmental departments to:

  1. Simplify training reviews
  2. Easily identify training inception and expiration dates
  3. Verify responder knowledge and ensure employee accountability
  4. Identify regulatory compliance training gaps
  5. Account for preparedness endeavors and associated costs
  6. Ease maintenance and administrative efforts

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An enterprise-wide system is critical to enable systematic management of the training and exercise program for all company  locations. Managing several disparate systems and various paper files is cumbersome, time consuming and increases the potential for error. Web-based training and exercise management systems can provide authorized users with secure access from a variety of locations, simplifying the ability to update and document information as necessary. Additionally, as facilities are added or modified, operations are revised, or employees are re-assigned, training and exercise records can be conveniently added, accessed, transferred, or updated for accuracy and compliance. A comprehensive, web-based training and exercise management system will:

  • Reduce multiple site management and documentation formats
  • Streamline company protocols
  • Minimize administrative costs across the company
  • Minimize training discrepancies across an enterprise
  • Provide a historical record of training certifications and facility exercises
  • Engage company management in prioritizing preparedness efforts
  • Enhance reporting functionality and compliance
  • Reveal regulatory compliance training and exercise gaps
  • Track and report training completion or status by discipline, skill, position, individual, location, or over a specific time period
  • Generate summary reports that provide a snapshot of various mandated training and exercises versus completed and scheduled events
  • Print automated certifications and wallet cards
  • Serve as a legal instrument, if necessary

Advanced web-based technologies can also facilitate online training and provide classroom resources. While it is not required by regulations to implementing a web-based preparedness tool, it can reduce the ongoing corporate costs associated with classroom instruction and company-wide exercise management. Implementing a customized training and exercise management system in highly regulated environments is a proactive, cost-savings measure that can reduce the overall costs associated with incidents, training maintenance, and non-compliance.

TRP Corp Emergency Response Planning Exercises

Tags: Training and Exercises