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2015 Emergency Management Conferences to Consider

Posted on Thu, Feb 05, 2015

Since the 1990s, incidents, disasters, education, and technology have continued to alter emergency management at an increasing rate. Professionals who may have begun their careers in one of the three sub-disciplines of environment, health or safety (EHS), have been required to broaden their expertise beyond singular objectives and implement new systems, processes, training, and/or equipment to drive improvements across all operations.

Today, these professional are continually challenged to improve processes based on lessons learned, experiences, and industry advancements while balancing the profit/loss scale with sustainability. Because of these challenges, the opportunity for ongoing communication, collaboration, and education is a valuable tool.

These informative conferences can aid in fostering a culture of safety and preparedness. While many are industry specific, below is a list of 2015 conferences that can inspire EHS professionals and enhance their company programs. (The list reflects statements from the conference presenters and should not be considered a TRP Corp endorsement. Cost identified is the general registration fee for full conference access. Early registration discounts and other pricing may be available).

International Disaster Conference and Expo: February 10-12, 2015 (New Orleans, LA) -  This conference unites public and private sector professionals from around the world for discussions regarding policy, lessons learned, best practices, and forward thinking, resulting in the mitigation of loss of life and property when catastrophic events occur. $450 (private sector), $150 (public sector)

Society of Petroleum Engineers E&P Health, Safety, Security, and Environmental Conference-America: March 16-18, 2015 (Denver, CO) - Since 1993, this conference has provided a setting for HSE professionals and experts to exchange knowledge, learn, and network. The event brings together industry, government, and academia to share best practices and innovative solutions.  Cost varies from $75 to $925

Disaster Recovery Journal Spring World: March 22-25, 2015 (Orlando, FL) - Industry leaders gather to explore topics that address some of today’s most challenging and pressing business continuity and disaster response issues. Break-out sessions are scheduled to address strategic, managerial, technical, information, advanced, and emergency response. $1295

Preparedness, Emergency Response and Recovery Consortium and Exposition: March 24-26, 2015 (Orlando, FL) - This focus of this conference is placed on coordination and collaboration between the various organizations and stakeholders, contributing to disaster preparedness, healthcare response, rescue and evacuation, sheltering in place, and recovery operations. The setting brings together healthcare, medical, public health, and volunteer emergency management personnel involved in disaster recovery and response efforts. Individuals representing governmental, public, and private sectors come together to discuss shared practices in preparedness, mitigation, response and recovery. $500

IEEE Symposium on Technologies for Homeland Security: April 14-16, 2015 (Waltham, MA) - Brings together innovators from leading academic, industry, business, Homeland Security Centers of Excellence, and government programs to provide a forum to discuss ideas, concepts, and experimental results. Showcases emerging technologies in cyber-security; attack and disaster preparation, recovery, and response; land and maritime border security; and biometrics and forensics. $265-$535

Partners in Emergency Preparedness Conference: April 14-16, 2015 (Tacoma, WA) -  The Partners in Emergency Preparedness Conference (a non-profit 501(c)3 charitable organization) is the largest and most successful regional emergency preparedness conference in the Pacific Northwest. Partners in Emergency Preparedness annually hosts nearly 700 people representing business, schools, government, the nonprofit sector, emergency management professionals, and volunteer organizations. $425

Continuity Insights Management Conference:  April 20-22, 2015 (Scottsdale, AZ) - This conference provides the opportunity for strategic business continuity discussions, where professionals can learn from and network with those responsible for the integrity, availability, resilience, and security of their organizations. The conference includes a review of the latest technologies and practices, and the ability to earn additional certification with post-conference workshops. $1295-$1495

World Conference on Disaster Management: June 8-11, (Toronto, ON Canada) - Celebrating its 25th anniversary, this conference delivers a global perspective on current and emerging issues. Presentations cover practice, research, and innovation in emergency management, business continuity and crisis communications. $350

Volunteer Protection Programs Participants’ Association: (VPPPA): August 24-27, 2015 (Grapevine, TX) - Encourages and provides opportunities for EHS professionals to network, learn, and advance as leaders in occupational safety and health issues. Participants range from safety and health managers, employee safety team members, industrial hygienists, union representatives, consultants, environmental health specialists, and human resource managers Government agency representatives from the Occupational Safety and Health Administration (OSHA) and Department of Energy (DOE) are also available for networking and education. (Cost not release by publication date.)

IAEM-USA 60th Annual Conference & EMEX 2012: November 13-18, 2015 (Las Vegas, NV) - Partnering conference of the International Association of Emergency Managers (IAEM) and Emergency Management and Homeland Security (EMEX) that provides a forum for current trends and topics, information about the latest tools and technology, and advances IAEM-USA committee work. Sessions encourage stakeholders at all levels of government, the private sector, public health, and related professions to exchange ideas on collaborating to protect lives and property from disaster.  More than 2,500 participants are expected to attend this 63rd conference. (Cost not release by publication date.)

Clean Gulf: November 10-12, 2015 (New Orleans, LA) - Opportunity for companies, regulatory agencies, and associations involved in exploration, production, shipping, transportation or storage of petroleum, petrochemicals or hazardous materials to view the latest products, services and technologies, as well as hear about the latest trends and developments in the oil spill response industry. This event is co-located with the Deepwater Prevention & Response Conference. (Cost not released by publication date.)

For a free response planning guide, click the image below:

Preparedness and Emergency Management - TRP Corp

Tags: Choosing a Consultant, Conference, Emergency Management, Training and Exercises, Disaster Response

Tips for Determining Which Emergency Management Planning Consultant is Right!

Posted on Mon, May 12, 2014

Preparedness, response planning, and emergency management within regulated industries or sensitive environments often requires outside expertise.  Program managers are often responsible for predicting, preparing, complying, documenting, and possibly, responding to site-specific emergency scenarios. Yet, limited staffing, constrained timeframes, or the need for specialized expertise often hinders an all-inclusive implementation of “best practices” programs and effective emergency response plans. Implementing this level of resilience often requires external expertise or the services of specialized consultants.

In the area of emergency response planning, an external expert, or consultant, should ease the day-to-day challenges associated with developing and maintaining multiple response plans and site-specific regulatory compliance. However, experienced consultants can provide these services while seamlessly integrating and interfacing with established data, company policies, and cultures.

Carelessly choosing a consultant can lead to delayed implementation, costly and conflicting approaches, and unfulfilled expectations. The following three components should be carefully evaluated when seeking assistance for developing emergency response plans.

1. Company/Employee Support: It is often the company or individuals that have difficulty accepting change. The goal of hiring consultants is to implement positive change. Best practices strategies, processes, and advanced technologies cannot deliver results without company and individual support. Those responsible for hiring consultants must accept, adopt, drive, and sustain changes to realize tangible impacts and overall benefits.

2. Communication Compatibility: The working relationship between a client and the consultant is critical.  Both entities must be able to communicate effectively in order to attain identified objectives. The consultant must be upfront regarding costs, timelines, capabilities, and obstacles to ensure mutual understanding. The client should clearly identify the approved budget, implementation timeline, specific needs and objectives, and availability.  A positive working relationship and unified project management approach establishes common goals which enables goals to be successfully implemented.

3. Consultant Approach: Consultant-specific methods and tools, such as gap analyses, project management frameworks, site evaluations, and specific mediation approaches are important to comprehend. For an approach method to be effective, it has to be tailored to the situation of the client and changed whenever necessary to achieve set objectives.

Consultant must be able to work closely with their clientele to develop customized plans that can improve a company's ability to prevent incidents, respond effectively, and restore operations to pre-incident levels.  Plans should be regulatory compliant and site-specific, identifying unambiguous responses for emergency situations such as fires, natural disasters, terrorist activities, pandemics or other events. Consultants should:

  • Have a proven track record in assisting in developing comprehensive, effective plans and processes
  • Have hands-on experience in emergency response, security, safety, and disaster preparedness
  • Understand budget parameters and confirm services for the agreed cost
  • Demonstrate a comprehensive understanding of local, state, and federal regulatory requirements applicable to a client’s industry, operations, and location
  • Provide references from current clients and relevant experience of staff
  • Communicate the information and time required of the company to develop compliant and effective response plans
  • Be available for meetings and updates, and address questions or concerns regarding the process, approach, and/or objectives
  • Clarify specific methods, techniques, and approaches used to meet objectives and be open to modifications

Consultants who develops customized emergency response plans should be experienced in:

  • Maintaining multiple and complex response plans
  • Addressing plan maintenance issues regarding infrastructure, personnel, and/or regulatory compliance changes
  • Regulatory audits
  • Training and exercises
  • Gathering or verifying site-specific information
  • Conducting emergency response assessments of personnel, response equipment, plans, and response contractors.

The costs associated with contracting consulting services are always in question. When hiring an external emergency management and preparedness consultant, companies should evaluate the strategic cost of an incident and the tactical cost of safety compliance versus the consultant fee. The cost benefit of hiring a specialized, reputable consultant typically outweighs the financial impacts associated with non-compliance or a catastrophic incident. 

 

Challenged with managing preparedness amongst your various facilites? Download TRP's best practices guide on response planning for large organizations with multi-facility operations.

Multiple Facility Response Planning Company Preparedness Guide DOWNLOAD

Tags: Choosing a Consultant, Response Plans, Training and Exercises, Emergency Management Program, Emergency Response Planning, Deadline Approaching

Expert Insight: Managing Multiple Response Plans

Posted on Thu, Apr 10, 2014

Emergency managers are increasingly asked to “do more with less”. Reduced staffing levels and heightened personnel responsibilities due to budget constraints create enterprise-wide challenges for environment, health and safety professionals. The mandate of managing and maintaining multiple emergency response plans and ensuring regulatory compliance and site specific accuracy can be a continual uphill battle. An enterprise-wide response planning system can remove the uncertainties and challenges associated with managing multiple response plans, streamline the update process, and simplify plan reviews, ensuring a consistent path toward compliance.

An enterprise-wide response plan system can address regulatory compliance and consistency in company-wide planning standards. For companies with numerous facilities, advanced systems offer advantageous response plan management opportunities while improving the overall planning system framework and the accuracy of site-specific emergency response plans.

Defining planning objectives, budget limits, and information technology (IT) system criteria will assist in determining which enterprise-wide planning system aligns with company requirements. Below are key questions that may help determine if an enterprise-wide planning system is right for your company:

  1. Do you have more than one facility that is governed by regulatory requirements?
  2. Are your facilities required to comply with multiple agency requirements?
  3. Is there repetitive information in multiple plans at multiple facilities?
  4. Does your employee turnover rate create inaccuracies in your response plan?
  5. How effectively do you handle contact information updates and verification? How often does this occur?
  6. How often do you print updated plan copies for distribution, and what costs are involved?
  7. Do you have multiple versions of plans, leading to “version confusion”?
  8. Are your existing plans user-friendly or cumbersome?
  9. Do your personnel need better access to your existing plans?
  10. Do local responders have access to your most up-to-date emergency response plan?
  11. Are your plans updated quarterly or annually, and how do you integrate new regulatory requirements?
  12. Have you recently gone through a merger or acquisition?
  13. How much time is dedicated to maintaining, updating, and distributing your plans?
  14. How often are you audited and would you be ready if an auditor appeared tomorrow?
  15. Do audits result in fines or violations?
  16. Can you use your existing plan to expedite training?
  17. Do you have an accurate record of changes and revisions?
  18. Are you able to comply with frequently evolving regulatory requirements across your various facilities?

Corporate-level managers may have substantial input regarding long-term environmental, health and safety goals and associated budgeting. However, EHS personnel and those who manage site-specific response plans often determine the success or failure of the program and are responsible for regulatory compliance.  A company-wide response planning system should ease the day-to-day challenges associated with managing and maintaining multiple response plans and site-specific regulatory audits, yet seamlessly integrate and interface with established company policies and cultures.

In addition to simplifying the administrative duties of managing multiple response plans, an enterprise-wide response planning system should:

  • Support the ability to execute company approved response strategies across multiple locations/facilities
  • Easily incorporate company growth and facility acquisitions
  • Enable site-specific details while not compromising company directives
  • Facilitate the ability to update corporate planning elements across multiple locations, without compromising site-specific details and response challenges
  • Be easily updated with minimal dedicated staff
  • Become an easily accessible, yet secured, shared tool for internal and external responders
  • Allow for streamlined regulatory compliance audits
  • Automate and optimize response planning training and exercise activities
  • Reduce non-compliance issues on a company-wide scale
  • Automate regulatory governance with electronic submissions

An enterprise-wide response planning system enables EHS departments to spend more time on preparedness planning and maximizing response efforts versus plan maintenance, documentation, compliance, and reporting. The result is a more streamlined company emergency management program that reduces administrative efforts, non-compliance fines, and ineffective responses.

Be prepared for your next incident! Click the image below to download your free guide.

Preparedness and Emergency Management - TRP Corp

Tags: Choosing a Consultant, Facility Response Plan, Response Plans, Emergency Management Program, Emergency Response Planning

Consultants Combat Emergency Management Challenges: Oil and Gas Industry

Posted on Mon, Mar 24, 2014

According to the U.S. Department of Labor’s Bureau of Labor Statistics, the oil and gas extraction industry, as well as the petroleum and coal products manufacturing, accounted for the some of the lowest recordable occupational injury incident rates in private industry for 2011. But despite statistics, the industry’s public safety perception has been tested by highly publicized tragic incidents, increasing the pressures on emergency managers.

Preparedness planning and emergency management within the highly regulated energy industry requires expertise. Those who manage these programs face many challenges. Preparing for resilience requires planning, internal and external response coordination, training, and exercises. In addition to grappling with budget restraints, program managers are responsible for planning, regulatory compliance, and possibly responding to  emergencies. Implementing this level of company and facility resilience often requires external expertise or the services of specialized consultants.

Oil and gas emergency management program challenges may include:

  1. Maintaining multiple and complex response plans
  2. A lack of detailed site-specific response strategies
  3. Frequent personnel changes
  4. Evolving compliance requirements
  5. Regulatory audits
  6. Emergency management personnel who have other full-time responsibilities
  7. Minimal time available for training   
  8. Training
  9. Increased risk of regulatory penalties and fines
  10. Reduced budgets
  11. Gathering or verifying site-specific information for Oil Spill Response, Emergency Response, and SPCC Plans.
  12. Providing professional engineer certification for SPCC plans.
  13. Developing Oil Spill Tactical Plans for response strategies downstream of your facilities and pipelines.
  14. Developing response pre-plans for tanks, process units, and buildings,  and high angle and confined space rescue plans.
  15. Conducting emergency response assessments of personnel, response equipment, plans, and response contractors.

The ramifications of non-compliance or a hazardous incident can be exceedingly detrimental to oil and gas companies. As a result, many oil and gas companies utilize consultants to ensure their preparedness program levels match regulatory compliance requirements and best practice implementation. These specialized experts recognize that proven best practices and strict compliance reduces the inherent hazards associated with oil and gas operations.

TRP Corp - Oil and Gas Consultant

The costs associated with contracting consulting services are always in question. When hiring an external emergency management and preparedness consultant, oil and gas companies should evaluate the strategic cost of an incident and the tactical cost of safety compliance versus the consultant fee. The cost benefit of hiring a specialized, reputable consultant typically outweighs the financial impacts associated with non-compliance or a catastrophic incident.

A consultant can improve safety performance and reduce the strategic cost of an incident by:

  • Reducing the overall number of incidents
  • Improving the ability to respond effectively
  • Improving the casualty and harm conditions through expedited responses and accident avoidance
  • Proactively showing intent and safety investment through the media and public
  • Helping reduce downtime
  • Improving asset utilization

In addition, the tactical cost of compliance can be reduced if a competent and proven consultant is contracted. A consultant can improve the tactical cost of compliance by:

  • Simplifying and automating tracking, updating, and management
  • Facilitating a universal ability to update response management plans across all locations and facilities
  • Automating core compliance and response planning activities
  • Reducing the compliance and safety resource requirements
  • Enabling EHS workers to spend time planning and performing vs. complying and reporting
  • Optimizing and coordinating drills, exercises, and actual emergency responses

Consultants can also provide assistance in responding to incidents or non-compliance issues. With each occurrence, vital proactive measures, including procedural and preparedness efforts, can be implemented in order to safely minimize future mandates, fines, accidents, and/or catastrophes.

Learn why Audits can minimize non-compliance, what documents should be reviewed, how they can imprive HSE programs: Download your Audit Preparedness Guide for Industrial Regulatory Compliance (click the image below):

Regulatory Compliance with TRP Corp

 

Tags: Choosing a Consultant, Facility Response Plan, Emergency Management, OPA 90, Emergency Response Planning, Workplace Safety

Energy Industry Regulations: Simplify Frequent Response Plan Changes!

Posted on Mon, Mar 17, 2014

According to regulations.gov, Federal agencies issue nearly 8,000 new or amended regulations per year. Each regulation may be specific to an industry, intent of operations, and/or site variables. To add to the complexity, industrial companies are often tasked with complying with multiple regulations from numerous agencies, creating a perpetual state of unrest for emergency management directors and professionals.

For example, one Louisiana industrial facility must comply with as many as 700 individual requirements while evaluating, addressing, and implementing additional impending regulations. To aid with the specifics of planning compliance, response plans should be easily adaptable to reflect relevant regulatory circumstances.

Regulatory changes result in necessary steadfast planning teamwork and typically, many dedicated administrative hours of time-consuming response plan updates. Advanced technology can streamline the process of maintaining compliant response plans, minimizing the burden on emergency management programs and associated budgets.

If government regulations are applicable to operations, companies must prioritize compliance and associated management techniques in order to minimize financial burdens resulting from fines, negative public perceptions, and potential government mandated shutdown of operations.

Simplifying the regulatory review and update process ensures a consistent path toward compliance. Assimilating the following concepts into preparedness programs can simplify the implementation of stringent regulatory standards:

  • Use of Database Technology - On the corporate level, utilizing database technology in response plans allows for a hyperlinked association of each regulatory requirement to applicable facilities. Identifying which facilities’ response plans are associated with specific evolving regulatory information can be effectively managed with the use of a database. This cross-reference capability can be further applied at the facility level by linking site-specific information to corresponding regulatory standard(s).
  • Expand Search Functionality with Technology- Advanced technology creates the ability to search a response plan database for key words and phrases associated with regulations. Gathering specific information will simplify the regulatory update process. Extended search functionality is associated with database technology, and not available in paper plans or multiple separate Microsoft Word documents.
    • Operational category: Categories can range from air quality and hazardous materials, to construction safety and general safety and health. Depending on the detail required by the regulations, further breakouts by subcategories may also be required.
    • Applicable Regulation Level:  Regulations should be further broken down to Federal, state or local regulation categories.
    • Industry Standard:  Industry standards or best practices that apply to the specific regulatory requirement
  • Available Expertise - Identify corporate resources or external compliance expertise, and leverage that knowledge enterprise-wide.
  • Identify Facility-Specific Regulations - Highlight mandatory submission requirements and tasks for each facility associated with each regulatory requirement. By imbedding a timestamp on response plans, compliance and emergency managers can identify the date that each regulation was last updated.
  • Tasking - Assign compliance tasks, frequencies, due dates, persons responsible, and document of outstanding and completion actions related to compliance standards. Those responsible for each compliance task should provide feedback if additional actions or mitigation measures are necessary.
  • Identify Best Practices - Apply best practices related to compliance with specific regulatory requirements, when practical to do so. Best practices are often incorporated into required elements.
  • Organize Compliance Information by subject - Eliminating redundancies across converging compliance requirements is extremely beneficial for organizations that have multiple regulatory requirements related to the same subject matter. A response plan database can limit duplication of tasks and planning responsibilities, minimizing dedicated administrative hours.

Implementing an enterprise-wide emergency response planning system can ease the challenges associated with plan updates. In addition to the benefits associated with compliance, planning systems can:

  • Support the ability to execute company approved response strategies
  • Easily incorporate company growth and facility acquisitions
  • Enable site specific details while not compromising company directives
  • Be easily updated with minimal dedicated staff
  • Become a shared tool for internal and external responders
  • Allow for streamlined regulatory compliance audits

For a free Audit Preparedness Guide for Industrial Regulatory Compliance, click the image below:

Regulatory Compliance with TRP Corp

 

Tags: Choosing a Consultant, Emergency Management, Response Plans, Regulatory Compliance, Emergency Management Program

Are you Ready to Maximize Emergency Preparedness in 2014

Posted on Mon, Jan 20, 2014

Emergency preparedness plans aren’t created for “if” an emergency happens, but for “when” an emergency happens. Fortunately, the notion of a securely accessible emergency response planning system capable of adapting to a company’s every location, regulatory requirement, and plan type is within reach to many companies.

As the expectation level of instantaneous information grows, companies that do not embrace available technological advancements can be criticized as being stagnant. Increasingly available and more reliable technology has allowed companies to transition from seemingly archaic binder-based response plans to an all-inclusive web-based preparedness program.

Whether plans are mandated by corporate policy or regulatory agencies, a widely accessible emergency response plan can maximize efficiency and minimize impacts of an emergency on employees, the environment, and infrastructure.  Until web-based preparedness programs became available, plan formats often varied from one facility to another, making it difficult to manage training, compliance efforts, and consistency of basic response procedures. Incorporating a definitive enterprise-wide emergency management system across an enterprise can maximize efforts, allowing for a streamlined and familiar response process.

As we begin 2014, companies are still striving boost efficiency, compliance, and budgets. By upgrading to a web-based emergency management system, companies can maximize preparedness and emergency management. Implementing a web-based planning system offers preparedness programs the following benefits:

Efficiency 

When best practices are implemented, and training and exercises confirm effective response processes and procedures, response plans can be an effective tool for responders. However utilizing web-based, database-driven software allows registered users to swiftly and accurately identify confirmed response contacts, response procedures, and available resources, expediting the response and minimizing impacts.

Effective response plans require cyclical maintenance. As a result of changing personnel, fluctuating external response contacts, and revolving equipment availability and inventory levels, maintaining up-to-date and actionable response plans can be administratively time consuming.

The most advanced web-based software programs utilize a database, allowing for specific repetitive information to be duplicated in the various necessary plan types across an entire enterprise. By eliminating the need for duplicate updates and minimizing administratively tasking duties, plan changes are more likely to be transferred into the system, optimizing the accuracy of the plans and improving the likelihood of an effective response if an incident were to occur.

Accessibility of Plans

Increasing accessibility options while improving efficiency, functionality, and effectiveness can bolster an entire emergency management program. Web-based planning system software offers every option of instant accessibility: via the Internet, downloaded, or printed.

In the event of an emergency, identical duplicate paper plans are typically not available in various locations. If a location-specific incident renders company servers inaccessible, response plans housed on a company intranet may be inaccessible.  Although the intranet approach has improved overall plan and preparedness accessibility, significant difficulties continue to include plan maintenance, version control, and consistency.

Instantaneous Updates

With web-based technology and an Internet connection, revised information is available to all approved stakeholders in “real-time”. Web based software eliminates “version confusion” and allows responders to apply the most up-to-date and tested processes to a response. Microsoft Word or PDF documents are often the culprit of “version confusion”. Multiple versions of paper-based and intranet-based plans can potentially confuse and misinform the response team(s), prolonging a response.

Superior Functionality

Web-based plans can provide hyperlinks, forms libraries, simplified interfaces, and other tools designed to improve streamlined functionality for plan users. Simplifying documentation during an incident enables prompt response progress, improved regulatory compliance, and a more accurate account of the response. Easy to follow response plans allow responders to carry out specified industry and company procedures in accordance with proven best practices responses.

Multi-purpose Data

The ability to duplicate common information minimizes administrative time (and ultimately costs) for managing response plans. Pending industry and regulatory compliance, companies typically utilize more than one response plan. Plan types may include, but are not limited to, the following:

  • Business continuity plans
  • Emergency response
  • Incident action plans
  • Fire pre-plans
  • SPCC plans
  • Severe weather or hurricane plans
  • Crisis management plans
  • Facility response plans

Web-based, database driven plans utilize one database to manage information. This function allows users to effectively duplicate common plan content and revision efforts to all plans and locations that utilize the similar data.

To request a demonstration on how Fortune 500 companies are utilizing web-based planning, click the image below to contact TRP Corp, a web-based response planning system industry leader. 

TRP Corp Emergency Response Planning Demo

Tags: Choosing a Consultant, Tactical Response Planning, Resiliency, Emergency Preparedness, Redundant Systems, Cloud Computing, Regulatory Compliance, Emergency Management Program

Top Ten TRP Corp Blogs to Advance Emergency Management in 2013

Posted on Thu, Jan 03, 2013

As we begin 2013, TRP would like to share the list of our readers’ top ten blog from 2012.  While the topics vary, the goal of each blog is to provide a resourceful, informative article that guides professionals in developing effective emergency, crisis, and business continuity plans. We hope emergency managers, first responders, and safety professionals can utilize these blogs to advance emergency management and business continuity efforts in 2013.

Our Top Ten 2012 Blog Articles Include:

10. Resource Management in Emergency Planning and Response: Highlights ideal response plan resource management procedures and the seven categories of resources that may be required. (July 16, 2012)

9. The International Standard for Business Continuity: ISO 22301: The ISO 22301, which was published as of May 15, 2012, specifies requirements to plan, establish, implement, operate, monitor, review, maintain and continually improve a documented management system to protect against, reduce the likelihood of occurrence, prepare for, respond to, and recover from disruptive incidents when they arise. (Feb. 27, 2012)

8. Evolving Communication Methods for Effective Emergency Response: Explores the new Commercial Mobile Alert System (CMAS), an emergency communications tool, that enhances public safety by transmitting information to wireless devices in the event of an emergency. (June 14, 2012)

7. An Overview of Crisis Management Teams: Provides details regarding the roles and responsibilities of a Crisis Management Team. (Nov. 1, 2012)

6. Industrial Fire Pre Plans and Fire Fighting Tactics: Highlights the minimum details that should be included in a fire pre plan and when a defensive response approach may be warranted. (Nov. 19, 2012)

5. Common Incident Command Management Characteristics: Identifies the  proven management characteristics that contribute to the strength and efficiency of the overall emergency management program. (July 12, 2012)

4. Incident Action Plans and the ICS Components: Provides a basic understanding of Incident Action Plans and the ICS forms that are typically included. (Oct.  29, 2012)

3. The Emergency Operations Planning P: Identifies the primary components of the common emergency management “Planning P” image. (Sept. 20, 2012)

2. The National Integration Center and NIMS: Details how the National Integration Center (NIC) promotes compatibility and NIMS compliance between the private corporate sector and its jurisdictional counterparts. (August 6, 2012)

1. Emergency Exercise Scenario Types for Disaster Management: Highlights the Department of Homeland Security’s four types of exercise or drill scenarios used in risk management and emergency planning. (May 10, 2012)

For tips and best practices on designing a crisis management program, download Best Practices for Crisis Management.

TRP Download

Tags: Choosing a Consultant, Resiliency, Emergency Preparedness, Emergency Management Program, Media and Public Relations

The Enterprise-Wide Emergency Planning System - Prioritize Safety!

Posted on Thu, Sep 27, 2012

Increased demands in personnel responsibilities due to reduced staffing, in conjunction with budget constraints, make developing emergency response plans a challenging feat. However, fundamental regulatory compliance, inherent site-specific safety issues, and a company’s reputation obligate specific planning requirements for each site. Investing in an enterprise-wide emergency planning program can remove the uncertainty associated with multi-facility regulatory compliance and inject a planning consistency and coalescence throughout an organization’s emergency response plans.

An enterprise-wide emergency response planning system should:

  • support the ability to execute company approved response strategies
  • easily incorporate company growth and facility acquisitions
  • enable site specific details while not compromising company directives
  • be easily updated with minimal dedicated staff
  • become a shared tool for internal and external responders
  • allow for streamlined regulatory compliance audits

Corporate-level managers must have input in the decision-making process in regards to long-term goals and budgeting. However, the success or failure of an enterprise-wide emergency response planning system is often determined by those responsible for the site-specific plans, such as the facility’s manager or EHS staff.  A company- wide planning system should be able to help manage the day-to-day challenges associated with safety, regulatory audits, and plan maintenance, yet seamlessly integrate and interface with established company policies and cultures.

Implementing a new enterprise-wide planning system offers advantageous opportunities to better the effectiveness of the overall framework of the planning system and the site-specific emergency response plans. Gathering lessons learned from various site managers and performing site regulatory gap analyses will ensure the best possible functionality and processes as a new system is implemented.

Below are key questions that may help determine if an enterprise-wide planning system is right for your company

  1. Do you have more than one facility that is governed by regulatory requirements?
  2. Is there repetitive information in multiple plans at multiple facilities?
  3. What is your employee turnover rate and how effectively do you handle contact information updates and verification? How often does this occur?
  4. How often do you print updated plan copies for distribution, and what costs are involved?
  5. Are your existing plans user-friendly?
  6. Do your personnel need better access to your existing plans?
  7. Do local responders have access to your emergency response plan?
  8. Are your plans updated quarterly or annually, and how do you integrate new regulatory requirements.
  9. How much time is dedicated to maintaining and updating your plans?
  10. How often are you audited and would you be ready if an auditor appeared tomorrow?
  11. Do audits result in fines?
  12. Can you use your existing plan to expedite training?
  13. Do you have a record of changes and revisions?
  14. Are you able to comply with frequently evolving regulatory requirements?

An enterprise-wide dedication to implementing a strategic and mission-critical emergency response planning system to support defined response modes is highly beneficial. The entire company benefits investments result in a more streamlined planning process that reduces regulatory and response challenges.

For an understanding of the necessary elements in creating an effective fire pre plan, download our Fire Pre Planning Guide.

TRP Fire Pre Plan Image

 

Tags: Choosing a Consultant, Emergency Management, Emergency Management Program, Safety, Workplace Safety

Enterprise-Wide Standardization of Emergency Plans

Posted on Mon, Mar 05, 2012

The International Organization for Standardization (ISO) is the world's largest developer and publisher of International Standards.

Despite the ISO’s emphasis on standardization among industry practices worldwide, there is often a lack of standardization among company’s many Emergency Response Plans. Under the Emergency Preparedness and Response requirement of ISO 14001:2004 (§4.4.7), an organization is required to establish procedures for identifying possible hazards and responding to emergency situations that can have an impact on the environment.

While including unique site-specific hazards and response capabilities for each facility, the overall response guidelines and plan organization and format should be standardized to allow for a comprehensive understanding of the parent company’s best practices and associated emergency procedures.

Standardized practices should include, but are not limited to:

  • Table of contents
  • Notification procedures
  • Response Team organization
  • Response Tactics
  • Roles and Responsibilities
  • Format of Fire Pre plans (if applicable)
  • Format of Tank Tables (if applicable)
  • Plot plans
  • Demobilization procedures
  • Company and Incident Command System (ICS) forms

While allowing the ability to include site-specific details, the emergency preparedness and response plans should include the following minimal guidelines:

  1. Identify site-specific potential emergency situations
  2. Identify potential environmental impacts of emergency situations
  3. Identify preventative measures to mitigate associated adverse environmental impacts
  4. Determine how the organization should respond to emergency situations
  5. Periodically simulate emergency situations
  6. Review and revise procedures based on lessons learned from actual and simulated emergency situations.

For a sample Emergency Response Checklist, download our helpful and informative guide.

Tags: Choosing a Consultant, Emergency Management, Resiliency, Incident Management, Facility Management, Emergency Management Program, Emergency Action Plan

Business Continuity Plan Templates - Fill in the Blanks with Details!

Posted on Tue, Feb 22, 2011

Natural disaster, pandemic threats, terrorism, technological collapse, and civil unrest all have impacts on the concept of “Business as Usual”. A well developed Business Continuity Plan can sustain ongoing viability of the affected businesses, while ensuring the continuity of, and safeguarding of key business interests, relationships, and assets. Every organization is unique and requires a tailored plan to suit their particular needs. Simply stated, a business continuity plan is restoration planning that needs specific organizational input to be effective.

The primary purpose of a Business Continuity Plan is to minimize operational, regulatory, financial, and reputational impacts of a business interruption to accelerate the time frame to return to “business as usual”.  Industries including manufacturing, health care, education, financial, and energy can benefit from business continuity planning, but each organization must create a detailed and specific plan.

Numerous potential threats, such as ice storms and hurricanes, can cause a common thread of consequences. However, it is important to perform a business risk analysis to identify which key threats apply to your specific business and location(s). These events can result in the loss or temporary disruption of key business resources including:

  • Facilities or Workspace
  • Infrastructure or IT Applications/Systems
  • People
  • Supply Chain

Site specific recovery strategies should be developed with the assumption that the disruption occurred during the peak business cycle, when the services or output are at the highest level and most critical point. This will improve the potential for that plan to be effective.

You business continuity plan should include, but are not limited to the following considerations:

  • Notification procedures for key stakeholders
  • Internal and external contact directories
    Business Continuity Team notification and activation procedures
  • Business Continuity Team structure, organization charts, and interfaces
  • Position-specific checklists
  • Facility information and documentation forms
    Detailed critical process recovery tasks, workaround procedures and reference documents
  • Identification of staff required to recover those critical processes
  • Detailed information concerning alternate facilities
  • Plan Review and Update procedures

For tips and best practices on designing a crisis management program, download Best Practices for Crisis Management.

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Tags: Choosing a Consultant, Business Continuity key points, Emergency Preparedness, Emergency Management Program