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2016 EHS Conferences to Consider

Posted on Thu, Jan 07, 2016

Corporate emergency management and EHS professionals are continually challenged to optimize workplace safety, improve processes based on lessons learned experiences, and balance the profit/loss scale with optimal sustainability. Whether bound by industry downturns, budget cutbacks, or executive barricades, striving to meet this challenge while continuing to reduce the number of incidents at one facility or across an enterprise is a daunting task.

In order for those responsible for corporate emergency management to strengthen company resolve, apply best practices, and incorporate proven strategies, they need to be exposed to and educated by industry innovators. When budgets are restrained, every opportunity for peer collaboration, communication, and education becomes a valuable tool for corporate sustainability and longevity. The ability to share proven methodology can lead to improved processes and cost-savings outcomes.

Emergency management conferences can aid in fostering budget-friendly, best-practices implementations and provide financially sound resources that sustain a culture of safety and preparedness. While some of the conferences below are industry specific, the list of 2016 events can inspire professionals and enhance their company programs. (The list reflects statements from conference presenters and should not be considered a TRP Corp endorsement.)

International Disaster Conference and Expo: March 1-3, 2016 (New Orleans, LA)
This conference unites public and private sector professionals from around the world for discussions regarding policy, lessons learned, best practices, and forward thinking, resulting in the mitigation of loss of life and property when catastrophic events occur.

Disaster Recovery Journal Spring World: March 13-16, 2016 (Orlando, FL)
Industry leaders gather to explore topics that address some of today’s most challenging and pressing business continuity and disaster response issues. Break-out sessions are scheduled to address strategic, managerial, technical, information, advanced, and emergency response.

Preparedness, Emergency Response and Recovery Consortium and Exposition: March 22-24, 2016 (Orlando, FL)
This conference brings together health care, medical, public health and volunteer emergency management personnel involved in disaster recovery and response efforts. Focus is placed on coordination and collaboration between the various organizations and stakeholders contributing to disaster preparedness, health care response, rescue and evacuation, sheltering in place, and recovery operations.

International Conference and Exhibition on Health, Safety, Security, Environment, and Social Responsibility (HSSE–SR): April 11-13, 2016 (Stavanger, Norway)
This biennial event brings together health, safety, security, environment, and social responsibility leaders and professionals working in the international oil and gas sector to share new ideas, process improvements, technological advancements, and innovative applications to enhance HSE performance.

Continuity Insights Management Conference: April 18-20, 2016 (Nashville, TN)
This conference provides the opportunity for strategic business continuity discussions, where professionals can learn from and network with those responsible for the integrity, availability, resilience, and security of their organizations. The conference includes a review of the latest technologies and practices, and the ability to earn additional certification with post-conference workshops.

Partners in Emergency Preparedness Conference: April 19-21, 2016 (Tacoma, WA)
This regional emergency preparedness conference in the Pacific Northwest annually hosts nearly 700 people representing business, schools, government, the nonprofit sector, emergency management professionals, and volunteer organizations. Speakers and exhibitors provide cutting-edge information on subjects such as business continuity planning, school safety, public health preparedness, homeland security, and public information.

2016 Governor's Hurricane Conference: May 8-13, 2016 (Orlando, FL)
The Governor's Hurricane Conference focuses on hurricane planning, preparedness, response, recovery, and mitigation. Over 300 hours of training and workshops covering all aspects of hurricane readiness, full of the latest trends, topics, tools and technologies to best improve your disaster response/recovery processes will be offered.

IEEE Symposium on Technologies for Homeland Security: May 10-12, 2016 (Waltham, MA)

Brings together innovators from leading academic, industry, Homeland Security Centers of Excellence, and government programs to provide a forum to discuss ideas, concepts, and experimental results. This year’s event will showcase emerging technologies in cyber-security; attack and disaster preparation, recovery, and response; land and maritime border security; and bio metrics and forensics.

World Conference on Disaster Management: June 6-9, 2016 (Toronto, ON Canada)
This conference delivers a global perspective on current and emerging business continuity, emergency management, risk management, crisis communications and first response issues. WCDM brings together the most diverse mix of professions and promotes thought provoking conversations through specially designed networking opportunities.

29th Annual Environmental Health, and Safety Seminar: June 6-9, 2016 (Galveston, TX)
The Texas Chemical Council (TCC) and Association of Chemical Industry of Texas (ACIT) in collaboration with the Louisiana Chemical Association (LCA) and the Louisiana Chemical Industry Alliance (LCIA)'s EHS Seminar provides an opportunity to enhance regulatory knowledge, learn from best practices, and hear from experts in their field.

Volunteer Protection Programs Participants’ Association: Aug. 29 - Sept.1, 2016 (Kissimmee, FL)
Encourages and provides opportunities for EHS professionals to network, learn, and advance as leaders in occupational safety and health issues. Participants range from safety and health managers, employee safety team members, industrial hygienists, union representatives, consultants, environmental health specialists, and human resource managers Government agency representatives from the Occupational Safety and Health Administration (OSHA) and Department of Energy (DOE) are also available for networking and education.

IAEM-USA Annual Conference & EMEX: October 14-19, 2016 (Savannah, GA)
Partnering conference of the International Association of Emergency Managers (IAEM) and Emergency Management and Homeland Security (EMEX) that provides a forum for current trends and topics, information about the latest tools and technology in emergency management and homeland security, and advances IAEM-USA committee work. Sessions encourage stakeholders at all levels of government, the private sector, public health, and related professions to exchange ideas on collaborating to protect lives and property from disaster.

Clean Gulf: November 1-3, 2016 (Tampa, FL)
Opportunity for companies, regulatory agencies, and associations involved in exploration, production, shipping, transportation or storage of petroleum, petrochemicals or hazardous materials to view the latest products, services and technologies, as well as hear about the latest trends and developments in the oil spill response industry. This event is co-located with the Deepwater Prevention & Response Conference.

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Tags: DHS, Conference

2015 Emergency Management Conferences to Consider

Posted on Thu, Feb 05, 2015

Since the 1990s, incidents, disasters, education, and technology have continued to alter emergency management at an increasing rate. Professionals who may have begun their careers in one of the three sub-disciplines of environment, health or safety (EHS), have been required to broaden their expertise beyond singular objectives and implement new systems, processes, training, and/or equipment to drive improvements across all operations.

Today, these professional are continually challenged to improve processes based on lessons learned, experiences, and industry advancements while balancing the profit/loss scale with sustainability. Because of these challenges, the opportunity for ongoing communication, collaboration, and education is a valuable tool.

These informative conferences can aid in fostering a culture of safety and preparedness. While many are industry specific, below is a list of 2015 conferences that can inspire EHS professionals and enhance their company programs. (The list reflects statements from the conference presenters and should not be considered a TRP Corp endorsement. Cost identified is the general registration fee for full conference access. Early registration discounts and other pricing may be available).

International Disaster Conference and Expo: February 10-12, 2015 (New Orleans, LA) -  This conference unites public and private sector professionals from around the world for discussions regarding policy, lessons learned, best practices, and forward thinking, resulting in the mitigation of loss of life and property when catastrophic events occur. $450 (private sector), $150 (public sector)

Society of Petroleum Engineers E&P Health, Safety, Security, and Environmental Conference-America: March 16-18, 2015 (Denver, CO) - Since 1993, this conference has provided a setting for HSE professionals and experts to exchange knowledge, learn, and network. The event brings together industry, government, and academia to share best practices and innovative solutions.  Cost varies from $75 to $925

Disaster Recovery Journal Spring World: March 22-25, 2015 (Orlando, FL) - Industry leaders gather to explore topics that address some of today’s most challenging and pressing business continuity and disaster response issues. Break-out sessions are scheduled to address strategic, managerial, technical, information, advanced, and emergency response. $1295

Preparedness, Emergency Response and Recovery Consortium and Exposition: March 24-26, 2015 (Orlando, FL) - This focus of this conference is placed on coordination and collaboration between the various organizations and stakeholders, contributing to disaster preparedness, healthcare response, rescue and evacuation, sheltering in place, and recovery operations. The setting brings together healthcare, medical, public health, and volunteer emergency management personnel involved in disaster recovery and response efforts. Individuals representing governmental, public, and private sectors come together to discuss shared practices in preparedness, mitigation, response and recovery. $500

IEEE Symposium on Technologies for Homeland Security: April 14-16, 2015 (Waltham, MA) - Brings together innovators from leading academic, industry, business, Homeland Security Centers of Excellence, and government programs to provide a forum to discuss ideas, concepts, and experimental results. Showcases emerging technologies in cyber-security; attack and disaster preparation, recovery, and response; land and maritime border security; and biometrics and forensics. $265-$535

Partners in Emergency Preparedness Conference: April 14-16, 2015 (Tacoma, WA) -  The Partners in Emergency Preparedness Conference (a non-profit 501(c)3 charitable organization) is the largest and most successful regional emergency preparedness conference in the Pacific Northwest. Partners in Emergency Preparedness annually hosts nearly 700 people representing business, schools, government, the nonprofit sector, emergency management professionals, and volunteer organizations. $425

Continuity Insights Management Conference:  April 20-22, 2015 (Scottsdale, AZ) - This conference provides the opportunity for strategic business continuity discussions, where professionals can learn from and network with those responsible for the integrity, availability, resilience, and security of their organizations. The conference includes a review of the latest technologies and practices, and the ability to earn additional certification with post-conference workshops. $1295-$1495

World Conference on Disaster Management: June 8-11, (Toronto, ON Canada) - Celebrating its 25th anniversary, this conference delivers a global perspective on current and emerging issues. Presentations cover practice, research, and innovation in emergency management, business continuity and crisis communications. $350

Volunteer Protection Programs Participants’ Association: (VPPPA): August 24-27, 2015 (Grapevine, TX) - Encourages and provides opportunities for EHS professionals to network, learn, and advance as leaders in occupational safety and health issues. Participants range from safety and health managers, employee safety team members, industrial hygienists, union representatives, consultants, environmental health specialists, and human resource managers Government agency representatives from the Occupational Safety and Health Administration (OSHA) and Department of Energy (DOE) are also available for networking and education. (Cost not release by publication date.)

IAEM-USA 60th Annual Conference & EMEX 2012: November 13-18, 2015 (Las Vegas, NV) - Partnering conference of the International Association of Emergency Managers (IAEM) and Emergency Management and Homeland Security (EMEX) that provides a forum for current trends and topics, information about the latest tools and technology, and advances IAEM-USA committee work. Sessions encourage stakeholders at all levels of government, the private sector, public health, and related professions to exchange ideas on collaborating to protect lives and property from disaster.  More than 2,500 participants are expected to attend this 63rd conference. (Cost not release by publication date.)

Clean Gulf: November 10-12, 2015 (New Orleans, LA) - Opportunity for companies, regulatory agencies, and associations involved in exploration, production, shipping, transportation or storage of petroleum, petrochemicals or hazardous materials to view the latest products, services and technologies, as well as hear about the latest trends and developments in the oil spill response industry. This event is co-located with the Deepwater Prevention & Response Conference. (Cost not released by publication date.)

For a free response planning guide, click the image below:

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Tags: Choosing a Consultant, Conference, Emergency Management, Training and Exercises, Disaster Response

The Relationship Between Crisis Management and Public Relations

Posted on Thu, Feb 27, 2014

How well are companies positioned when it comes to crisis management? Does your company have a plan in case a crisis erupts?  Public relations planning should be developed as part of an overall crisis management plan in order to sustain a positive and productive relationship with stakeholders and the community at large. Public perception can dictate the profitability, the success, and/or the failure of a company.

The 24-hour cycle of breaking news and the popularity of social media increases the awareness of mass disasters and targeted crises, perpetuates rumors, and accelerates and a potential “blame game”. Incidents, whether natural or man-made, become media events. In order to control internal and external perceptions, a company must prepare crisis management communication tools, processes, and procedures.

An exercised crisis management plan, as well as company policy, should dictate what information to release, by whom, and when. Information MUST be accurate and communicated in a timely manner. The execution of crisis communications should begin in planning phase, not on the verge of, during, or after an incident. Unfortunately, during the height of a crisis, bleak realities and raw emotion may alter communication agreements and promote misinformation.

Engaging with media outlets is often an element of a response and must be incorporated into the planning process. Through crisis management planning, specific training, and all-inclusive exercises, companies can avoid public power struggles and confusion before a situation occurs. While some companies dread the journalistic nature created by an incident, the media has the ability to rapidly communicate public safety messages that can potentially reach necessary resources. With affirming proactive public relation measures in place, communications can alleviate public anxiety and provide a level of corporate credibility and response competency.

The more detailed the information, the less chance the media will have room for interpretation. In order to regulate inaccurate perceptions, initial media communications should contain the following elements:

  • A brief, focused, and factual description of the situation and initial response actions
  • Processes established to minimize and counteract the emergency
  • A statement of commitment to return to “business as usual”
  • An expression of empathy
  • Access to subject matter experts to answer media inquiries
  • Timing for media follow up (only promise what can be delivered)

Typically, reporters covering a crisis situation want the company to provide more information than is possible. Most often, information is withheld because:

  • Facts are still being gathered and confirmed
  • The response is current, fluid, and changing
  • Primary notifications and response communications supersede public relations  (ex: notification of families, safety of staff)

However, by understanding journalists’ “expected” information, companies can create a public relations plan that results in appeasing, accurate, and seamless communications. In any crisis situation the media looks to answer the following questions:

  • How was the crisis created (what happened)?
  • Why did the emergency happen?
  • Who/what is to blame?
  • Was there forewarning?
  • Are people and the environment safe?
  • Are there additional risks and what are they?
  • Are all victims accounted for and being helped?
  • How does the situation affect the site?
  • Can it be fixed?
  • Who is in charge?
  • Has the situation been contained?
  • What can be expected, now and in the future?
  • What can be done to protect others?
  • What resources or actions are needed from the community?

Companies must be aware that media coverage of an incident can adversely impact employees, investors, customers, suppliers, and possibly the community. It may directly threaten a company's staff, reputation, infrastructure, and/or revenues. Public relations planning should be developed as part of an overall crisis management plan in order to sustain a positive and productive relationship with every level of stakeholder and the community at large.

For free information on how to design an effective crisis management program, click the image below:

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Tags: Conference, Crisis Management, Communication Plan, Media and Public Relations

2013 Conferences Aim to Advance EHS Professional Development

Posted on Thu, Feb 28, 2013

Environmental management emerged as a profession in the 1970s, following the creation of the U.S. Environmental Protection Agency (EPA). As companies began limiting waste to prevent pollution, environmental engineer positions were created to adapt existing manufacturing systems. With the passage of the Occupational Safety and Health Act of 1970, workplace safety and occupational health requirements established the need for dedicated environmental, health, and safety (EHS) personnel.

Over time, companies developed systematic ways of complying with environmental, health and safety regulations. In the 1990s, the advancements in data technology management allowed organizations to analyze operations. Companies began documenting key environmental and safety statistics, and examining the possibilities for improvement.  This environmental, health and safety program oversight created a new management role under the realm of EHS. The newly appointed leaders, who began their careers in one of the three sub-disciplines, started to create systems to drive EHS progress across all operations.

Today, EHS professionals are leading corporate efforts toward sustainability. Building on  decades of experience, EHS leaders are striving to meet this challenge while continuing to reduce the number of incidents across an enterprise. Through ongoing communication, collaboration and education, EHS professional can continue to advance preparedness and response, while fostering sustainability.

Below is a list of 2013 conferences for EHS professionals that can assist in enhancing company programs. (The list reflects statements from the conference presenters and should not be considered a TRP  endorsement.). Conferences include:

Spillcon 2013, the Asia-Pacific Oil Spill Preparedness Conference: April 8-12, 2013 (Cairns, Australia) - A key international platform, presented by the Australian Maritime Safety Authority and the Australian Institute of Petroleum, for discussing and sharing experiences on how to prevent and respond to oil spills and will focus on the delivery and exchange of practical and real-life information and dialogue. Spillcon 2013 operates in cooperation with the International Oil Spill Conference (IOSC) in the United States, and Interspill in Europe, each responsible for hosting an event once in a three-year cycle.

Continuity Insights Management Conference: April 22-24, 2013 (San Diego, CA) - A business continuity focused conference for senior-level managers offering a comprehensive educational programming, numerous networking opportunities, a review of the latest technologies and practices, additional certification and post-conference workshops, and much more.

CPM East (Continuity, Response Recovery): May 14-15, 2013 (Washington, D.C.) - A forum created to bring together government, the private sector, and first responders to share best practices for disaster recovery. Attendees are typically those responsible for preparing and planning for emergencies and operational disruptions. The conference offers opportunities and resources that encourage prevention, mitigation, and response collaboration between the private sector and federal, state and local governments.

The World Conference on Disaster Management: June 23-26, 2013 (Toronto, Canada) - Provides the opportunity to gain valuable education, training and best practices from world renowned experts regarding mitigation, preparing for, responding to, and recovering from emergencies and disasters. The 2013 WCDM conference sessions include topics covering business continuity, emergency management, crisis communications, and resilience.

Volunteer Protection Programs Participants’ Association: (VPPPA): August 26-29, 2013 (Nashville, TN) - Encourages and provides opportunities for EHS professionals to network, learn, and advance as leaders in occupational safety and health issues. Participants range from safety and health managers, employee safety team members, industrial hygienists, union representatives, consultants, environmental health specialists, and human resource managers Government agency representatives from the Occupational Safety and Health Administration (OSHA) and Department of Energy (DOE) are also available for networking and education. In addition to the national conference, all VPPPA chapters host annual chapter conferences.

NAEM EHS Management Forum: October 23-25, 2013 (Montreal, Quebec, Canada) - The EHS Management Forum is the largest annual NAEM gathering for environmental, health and safety (EHS) and sustainability decision-makers. Peer-led interactive sessions and keynote presentations showcases best practices in EHS and sustainability management.

National Safety Council Congress and Expo: September 28 - October 4, 2013 (Chicago, IL) - In 2012, the National Safety Council celebrated one hundred years of safety commitment and progress as it marked a century since the first Safety Congress in 1912. This non-profit organization’s mission is to save lives by preventing injuries and deaths at work, in homes and communities and on the road through leadership, research, education and advocacy. For more than 100 years, professionals have turned to this event for industry-leading technology, education, networking opportunities. Attendees represent safety professionals from numerous industries including manufacturing, construction, petrochemical and utilities.

IAEM-USA 60th Annual Conference & EMEX 2013: October 25 - 30, 2013 (Reno, NV) - Partnering conference of the International Association of Emergency Managers (IAEM) and Emergency Management and Homeland Security (EMEX) that provides a forum for current trends and topics, information about the latest tools and technology in emergency management and homeland security, and advances IAEM-USA committee work. Sessions encourage stakeholders at all levels of government, the private sector, public health, and related professions to exchange ideas on collaborating to protect lives and property from disaster.  More than 2,500 participants are expected to attend this 61st conference.

Clean Gulf: November 12-14, 2013 (Tampa, FL) - Opportunity for companies, regulatory agencies, and associations involved in exploration, production, shipping, transportation or storage of petroleum, petrochemicals or hazardous materials to view the latest products, services and technologies, as well as hear about the latest trends and developments in the oil spill response industry. This event is co-located with the Deepwater Prevention & Response Conference.

For tips and best practices on designing a crisis management program, download Best Practices for Crisis Management.

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Tags: Conference, EHS, Training and Exercises, Event Preparedness