Incident Management programs shouldn’t be created for IF an incident happens...but for WHEN an incident happens.
Regulatory compliance mandates, a history of incidents, or an awareness of potential crises typically trigger companies to fund preparedness initiatives. At a minimum, preparedness endeavors and response capabilities should be audited, tested, and updated on an annual basis. Budgeting efforts should be aligned with initiatives in an effort to improve incident management and preparedness capabilities. Below are ten “best practice” reasons why companies should prioritize funding to advance preparedness initiatives and associated response programs:
#10. Streamline and standardize improved response methods: A consistent company-wide emergency response management system can deliver site-specific details and management endorsed response processes. Standardization allows employees and responders to conceptualize their roles and responsibilities across an enterprise, creating a common understanding of intended actions. Streamlining response methods can assist responders in assessing, prioritizing, and responding to incidents.
#9. Optimize drills and training: Employee training, emergency response drills, and applicable exercises identify deficiencies in emergency response planning programs. Incorporating appropriate response training and testing response plans with detailed scenarios will improve response capabilities and coordination, as well as reduce response times.
#8 Improve regulatory compliance: Costly non-compliance fines result from the lack of implemented, thorough, and compliant programs. By systematically aligning response plans and their components with corresponding regulations, companies can identify and amend plan deficiencies that may result in fines and potential government mandated shutdowns.
#7. Simplify and automate response plans: Maintaining response plan can be an administratively taxing endeavor. Continual administrative duties associated with personnel contact information, assignments, training records, exercises, and continual plan updates may be inadequate to sustain an optimal program. Maximizing efficiency through advancements in technology can minimize time associated with maintaining incident response plans.
#6. Improve asset utilization: Companies must utilize employees, responders, equipment, and budgets effectively in order to minimize the effects of a crisis or disaster. Realigning current tangible assets (equipment and/or personnel), mitigating current inefficiencies, and/or budgeting for additional response training or improved equipment will improve the overall effectiveness of an emergency management program.
#5. Demonstrate a commitment to safety: Companies should proactively affirm the safety of employees and surrounding communities, and protection of the environment, by establishing proven countermeasures to potential threats and associated risks. Prioritizing emergency preparedness initiatives demonstrates a company’s commitment.
#4. Improve conditions: Harmful conditions pose a risk to occupants, the environment, infrastructures, and/or the surrounding communities. By eliminating or mitigating potentially adverse conditions, unsafe activities, or ineffective responses, companies can reduce the potential for and effect of emergency situations. The risk assessment process can be used to identify potential threats or harmful conditions that can lead to incidents.
#3. Reduce Incidents: By identifying potential threats and risks, mitigation and preventative measures can be taken to curtail the likelihood of an incident from occurring or reduce its impacts. Mitigation measures may include a variety of tactics including, but not limited to training for employees, updating safety processes and procedures, or securing or purchasing updated equipment.
#2. Reduce downtime: Operational downtime and production loss reduces revenues. By optimizing and implementing the most effective and functional incident management program possible, incidents can be promptly managed and rapidly demobilized, thereby reducing response-related costs and downtime. The repercussions from an incident can include detrimental relationships with customers, the surrounding community, and stakeholders.
#1. Cost savings: Proactive compliance efforts, safety initiatives, training and exercises, and response and resiliency planning are typically less expensive than regulatory fines, sustained response efforts, and overall repercussions resulting from an incident.
Implementing a technologically advanced enterprise-wide emergency management system offers opportunities to increase the effectiveness of planning and preparedness efforts. Gathering lessons learned from various site managers, performing site regulatory gap analyses, and implementing new proven concepts will ensure the best possible functionality and processes within a program.
For a free Response Procedures Flowchart, click here or the image below: